Warwick International Hotels and Resorts with hotels from New York to Paris, Geneva to Fiji, and from Barcelona to Bangkok.
With over 40 luxury and deluxe hotels and resorts strategically located in capital cities and top leisure destinations in Europe, the United States, Asia-Pacific and Africa, Warwick International Hotels offers a unique choice for meetings, conferences and incentives.
Whether it is for a high-level business meeting, a large conference or a small seminar, Warwick International Hotels concentrates on the details so that you can focus on the bigger picture.
Warwick International Hotels not only offers your meetings a new perspective with a fabulous choice of locations but you will also find that our unique culture of discreet but attentive service ensures your event is a success
Why People Like To Work For Us:
Warwick International Hotels is an international luxury hotel company. We believe our greatest asset, and the key to our success, is our people. We place a great deal of importance on recruiting the best team possible, searching for new employees who share our passion and commitment to service excellence. We believe one of our primary responsibilities is to our team, the ones that make this company great.
At Warwick International Hotels, we are interested in people with a strong customer service focus, initiative, creativity, innovation and talent, and those that possess an open mind to new opportunities.
Individuals looking for an innovative and progressive hospitality company that believes the purpose for our existence is to serve our guest in comfortable surroundings should consider a career with Warwick International Hotels. A guest's stay at a Warwick International Hotel or Resort should complement the guest's travel experience not only meeting, but exceeding their expectations.
Support the Project Development Office by giving administrative support to the Project Manager and development team.
Essential Functions:
Administrative assistant will support the Project Development Office with any administrative tasks necessary to accomplish their job responsibilities effectively and efficiently.
Responsible for providing administrative office functions and support to the Project Development Office including but not limited to: filing, maintenance of records, data input, correspondence, e-mail messaging, handling incoming mail, and answering telephone.
Preparing and coordinating analytical projects and spreadsheets for the Project Office, such as facilitating issue resolution; interpreting information in key departmental reports and communicating trends to the President and Hotel Department Heads.
Prepare agendas, notices, minutes and resolutions for company meetings and generate reports.
This position will interact with a diverse group of internal and external callers and visitors.
Will assist with travel arrangements and draft correspondence when necessary.
Coordinate all information with Hotel Accounting Offices in order to expedite internal purchase orders, change orders, funding requests and check signing.
Verify complex invoices against purchase orders.
Compile all the documents and specifications in different stages i.e. Concept Design, Design Development, For Construction Documents and Shop drawings and product technical data during construction.
Develop a master control list to track down the material approval and shop drawing submitted by the contractor.
Experience within FF& E and construction environment helpful.
Job Requirements:
2-3 years experience as Administrative Assistant in high paced environment, preferably within a purchasing environment including FF & E experience.
Proficiency in verbal and written English is critical.
Must possess a s high degree of proficiency in Microsoft Office: Outlook, Word& Excel.
Must type a minimum of 60 wpm accurately and proofread accurately.
Proficiency in dictation and short hand are also a necessary function of the position.
Must have the ability to maintain strict confidentiality, exercise good judgment in any situation, and be self-directed to multi-task and maintain optimum productivity in a fast-paced high-pressure environment.
Even tempered person who can collaborate with a variety of personalities and teams and reflect a diplomatic, professional, and positive attitude.
Candidate must have impeccable written and verbal communication and organizational skills.
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